Terms & Conditions

Functions at The Paddock

During the day

The private area near the bar can be hired and curtains closed for parties of 30-60 guests with a room hire fee of £150. The final numbers and balance needs to be paid the Monday of the same week of the function.

For parties less than 30 then you simply book a table and this is not in a private area. If a private area is required then a room hire fee of £200 is required and guests will order a picnic or meal from the main menu. Depending on numbers a pre-order of food may be needed.(bookings over 10 people).

Wedding /Evening Functions

The minimum number of guests is 60. The menu for the buffets can be found on www.thepaddockrestaurant.co.uk under the Events catering menu. Please choose a buffet option from the events catering menus.

Room hire £150, this may alter if there are fewer than 60 guests or we close the restaurant for exclusive usage

18th & 21st Birthday party applications are subject to special approval and must be family supervised events. A £250.00 refundable security deposit is required at the time of application to secure the booking.

Drinks

Our bar service offers a varied and affordable selection of quality beers, wines and spirits, but if there’s something, in particular, you would like us to stock for your event, where possible, we would be happy to oblige. Please note that if any guests are found with their own drink that they brought onto the premises and not purchased at the bar in The Paddock, they will be asked to leave.

Venue Dressing

You are welcome to dress the room as you wish but please make sure the room is left how you found it when you leave. We do not allow table confetti (when wet it damages our tables) or candles to be lit. If your venue dressing requires the restaurant to close earlier or there are significant alterations to the room and you require assistance from the staff, there could be an additional charge to your booking.

Entertainment

Please feel free to bring your own entertainment if you are looking for someone to add that sparkle to your event.

How to Book

Call us on 01257426514 to make a booking or email us at enquiries@thepaddockrestaurant.co.uk. To secure our venue for your date, we require a completed booking form and a non-refundable payment of £200.

Using our Facilities

The Paddock has vested in the Licensee responsibility for ensuring compliance with local Licensing Authority rules and regulations and the terms and conditions of use of the premises during a private function. You will be responsible to the Licensee for ensuring compliance by your guests.

Please read our terms and conditions before you book.

Terms and Conditions // Events at The Paddock

Application to use the facilities for a private event shall be made using the booking form available from The Paddock. The acceptance or rejection of all applications is at the sole discretion of management.
A non-refundable deposit is required with the completed booking form. In the event that the booking is subsequently cancelled by the applicant for whatever reason, no refund is payable.
Cancellations should be made by telephone 01257426514 or by email
enquiries@thepaddockrestaurant.co.uk.
For all bookings, arrangements to access the rooms will be made upon booking.
The Paddock has vested in the Licensee responsibility for ensuring compliance with local Licensing Authority rules and regulations and the terms and conditions of use of the premises during your event.
The applicant is responsible to the Licensee for ensuring compliance by guests with the following:
All instructions given to them by the Licensee or his deputy.
All Fire Regulations.
NO INTOXICATING LIQUOR OR OTHER DRINKS MAY BE BROUGHT ONTO THE PREMISES BY ANY PERSONS FOR CONSUMPTION AT ANY TIME UNDER ANY CIRCUMSTANCES. (This prohibition applies to any beverage intended to be used for any toast. Such beverage is available from the Licensee by arrangement no less than 14 days prior to the date).
The applicant must notify The Paddock at least 1 week before the event, the details of numbers attending – telephone (01257)426514.
No more than 150 guests shall be permitted.
No intoxicating liquor may be consumed by any person under the age of 18 years, and the applicant will be held responsible for compliance with this condition.
Persons under 16 years of age are only permitted onto the premises on the understanding that they are with a parent or guardian who accepts full responsibility for their safety, welfare and behaviour.
Intoxicating liquor may only be supplied for consumption on the premises during the Permitted Drinking Hours. No intoxicating liquor shall be consumed more than 30 minutes after closing time.
The bar will close at 12.00 am, and last orders are called at 11.45 pm unless other arrangements have been agreed in advance, and guests must be off the premises by 1 am.
All equipment on the premises remains the property of The Paddock. The use of such equipment is prohibited without prior approval of the Licensee of the premises. The Licensee has complete discretion in deciding whether to allow use of equipment and in the levy of any charge for such use.
Please use discretion when hanging banners, balloons, decorations, etc. so as not to damage wallpaper, woodwork, fixtures and fittings.
The hirer must ensure that all entertainment booked, with emphasis on Bands and DJs, are in possession of a Public Liability Insurance document and the equipment used for The Hire Period is Portable Appliance Tested (PAT).
The property of the hirer or their agents must be delivered on the day of the event and removed by 9am the following day.
The premises are checked by the Licensee before and after each event. The applicant accepts the Licensee’s authority in this matter. If there is any doubt, the applicant may inspect the premises, with the Licensee, immediately prior to the event. The applicant is responsible for any damage to the premises or the contents, and all repairs or replacements must be fully paid by the applicant.
The paddock cannot accept any liability whatsoever for the loss or theft of, or any damage caused to the clothes, valuables, property or belongings of any person using these premises.
All vehicles must park in designated car park spaces. All vehicles are left at the owner’s risk, and the Company accepts no responsibility for vehicles whilst on the car park.
Persons leaving the premises and car park following any event must make every effort to do so quietly and without causing any disturbance or inconvenience to residents in the neighbourhood.
If the applicant fails to secure compliance with any of these conditions or any other requests made to him/her by The paddock staff or agents, then the event is liable to be stopped at the sole discretion of the management, or its agent, and no refund or compensation shall be payable by The Paddock to the applicant. In such circumstances, The Paddock reserves the right to refuse the use of the premises to the applicant in the future.
If for any reason The Paddock is not able to honour this booking, the Company reserves the right to cancel the booking and will endeavour to offer an alternative.
Food in The Paddock is provided by our in-house team. Hirers must not supply any food themselves or use a non-approved caterer unless otherwise agreed.
We will provide you with an individual written quotation for your food. It will remain valid for your particular event date. In the instance that the event brief alters, it may be necessary to review and reissue the quotation.
Food services are hired under the terms and conditions set out here. The payment by any person of any fees and charges for such services shall be deemed to be an acknowledgement and acceptance by such person of these Conditions.
When the deposit (or full payment) is submitted, a signed copy of the Terms and Conditions should be supplied to confirm this. Confirmation of your event will be upon receipt of the requested deposit.
As many costs are incurred on your behalf before the event date, a deposit is required immediately to confirm your event.
Full repayment of all known costs is payable on the Monday of the same week of your event.
In the instance that you need to cancel your event, the following conditions will apply: All cancellations must be made by telephone, in the first instance and then confirmed in writing or by email. The event will only be cancelled when the client is in receipt of a cancellation acceptance from The Paddock.
If the client shall cancel or be deemed to cancel the event less than one calendar month prior to the event date specified in the quotation, then the client shall remain liable to pay all out of pocket disbursements or costs, credit being given for any deposit paid.
We reserve the right to cancel any event with a full refund should we be in a position whereby situations are out of our control to prevent an event from happening.
Where circumstances beyond our control prevent us from fulfilling any obligations, we will, by notice in writing to the client, terminate the contract and return to the client any balance of the payment on account remaining after settlement of all or any costs, expenses or liabilities howsoever incurred in respect of the proposed provision of the services.
The Paddock confirms that we have and maintain sufficient Public & Employers Liability Insurance for events of the nature of the booking. A copy of the certificate is available upon request. The catering team follows strict HACCP guidelines for all food production, handling, storage and distribution, and dealings with our clients and guests. Our policy, based on these guidelines, restricts the service of foodstuffs to a maximum of four hours after being removed from refrigeration. Catering bodies advise that all food must be consumed after two hours of initial serving; therefore, any food consumed after two or more hours of it first being served is at the client’s discretion and therefore becomes their responsibility. This is also the case if food is taken away from the premises.